M I N U T E S
The Village of Evendale
Special Council Meeting
May 4, 2004
The Village of Evendale held a Special Council Meeting at 5:00 on May 4, 2004. The meeting was called to order by Mayor Don Apking. Upon roll call, the following members were present: Mr. Jeff Albrinck, Mr. Chris Schaefer, Mrs. Carolyn Smiley-Robertson, Mr. Bill Puthoff Jr. and Mr. Stiney Vonderhaar. Mrs. Catherine Hartman was absent and excused. Also present were: Village Chief Fiscal and Accounting Officer, George Snyder; Assistant to the Mayor, Lori Radcliff; Fire Chief, John Vail; and the Village Clerk, Michelle Ficke.
Mayor Apking stated that the Council Hiring Committee and the Hiring Committee that was appointed by the previous mayor met with eight candidates and chose the top three candidates that were qualified for the position of Administrative Assistant to the Mayor. The areas we looked at were economic development, engineering, finance and planning. The person will need to work well with the small business, residents, council and the mayor. The Mayor stated that he was impressed with the hiring committee and their expertise in interviewing and asking difficult questions. The Mayor and Council then interviewed Kate Reagan, Jerry Thamann and Jack Cameron for the position of Administrative Assistant to the Mayor.
Mayor Apking presented Ordinance #04-26, “Ordinance to Rezone Certain Properties in the Vicinity of 2795 through 2885 Sharon Road from General Industrial District (GI) to Industrial Truck Center District (ITC) and Declaring an Emergency”. There was some discussion on the ordinance. Mr. Albrinck was concerned that the adult entertainment district would be too close to Sharon Road. Mr. Schaefer stated that there would be no frontage on Sharon Road. Only the driveways come out to Sharon Road. The rezoned property would 455 ft. from Sharon Road. Mr. Puthoff stated that the ITC district includes adult entertainment and that there is less visibility there. A motion to read Ordinance #04-26 by title only was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. This was a First Reading of Ordinance
#04-26.
Mayor Apking presented Ordinance #04-27, “Authorizing Purchase of a Case Tractor Model JX65 From State Cooperative Purchase Plan and Declaring an Emergency”. Mayor Apking stated that this was in the budget. A motion to read Ordinance #04-27 by title only was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #04-27 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance #04-27 as an emergency measure was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. The Mayor declared Ordinance #04-27 adopted as an emergency measure. Mr. Puthoff expressed a concern that we want to see all of these items come before the council committees
first prior to approval. Mr. Albrinck stated that everything that is in the capital budget is supposed to come to the council committees, receive approval from the committee and then be passed by Council.
Other items were discussed. The Trosset Property Committee met with the representatives from the Trosset family. Mr. Schaefer said at the meeting, we formulated a position and communicated that position to the representatives of the Trossets. The Trossets did not demonstrate an understanding of what we proposed. A second meeting needs to be set up.
Mrs. Smiley-Robertson stated that on April 17, members from Planning Commission, CIC, and herself (representing Council) went and toured some examples of Anchor Properties. She suggested that all members of Council go and look at the Anchor development off of I-74 at the Harrison-Reibold Exit, take a left and there is a development there that gives the best indication of the kind of work that Anchor does. Mr. Albrinck mentioned that Gorman Heritage Farm, according to the current contract, the GHF Foundation is unable to attain Liability Insurance. Mr. Snyder stated that the Ohio Plan covers public entities and that is who we are covered by. Our agent is the Highlands Group. The only option is to lease the Foundation the property at a nominal cost and allow them to cover both the property and the liability and then reimburse them for the
property portion of it. For this weekend and opening day May 8th we have liability insurance for the Village.
Mayor Apking asked for a motion to adjourn in Executive Session to discuss personnel issues and hiring. A motion to adjourn into Executive Session to discuss personnel issues and hiring was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. Council reconvened at 7:55 pm. With no further business to go before Council a motion was made to adjourn by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. Council adjourned at 7:55 pm.
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Mayor
Attest:
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Village Clerk
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